SA accounting practices live and die on per-client capture margin. A monthly bookkeeping client paying R3,500 consumes 6-9 hours of staff time, most of it data entry. Halving that capture time doubles per-client profitability — and AI document processing is the only way to halve it without hurting accuracy.
What we build
Per-client invoice pipelines
Client forwards invoices to dedicated email; AI extracts and posts to their Xero / Pastel / Sage with proper VAT split.
Bank statement parsing
FNB, Standard Bank, ABSA, Nedbank, Capitec statements — categorised against the firm's standard rules.
Supplier doc extraction
POs, delivery notes, supplier statements — captured and reconciled against client invoices.
SARS-aligned VAT
VAT codes applied per ZA tax rules. Audit trail captures every extraction step.
Reconciliation prep
Pre-reconciled bank statements with proposed match against captured invoices. Reviewer signs off.
Multi-client management
Single pipeline serving all your clients with per-client rules, supplier mappings, COA configurations.
Per-client economics
Implementation cost amortised across the client book. Even a small bookkeeping practice with 30 clients sees the build pay back within 90-120 days on capture-time savings alone. The bigger win is capacity — practices typically take on 25-40% more clients without hiring.
What it costs
Implementation. R22,000-R65,000 depending on document mix and complexity.
Per-document running. R0.80-R3 per document.
How to start
30-min call plus a sample of 20-30 real client documents. We score the sample for capture rate. Email info@faautosolutions.com or use the contact form.